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Academic Planning and Registration Assistant

Madrid
Full-time
Permanent employee
24,000 € al año

Your mission

The Academic Planning and Registration Assistant is responsible for supporting academic planning, scheduling, and student enrollment processes while ensuring the integrity, accuracy, and compliance of all student academic records. This role combines operational planning with registrar functions, contributing to efficient academic delivery, regulatory compliance, and high-quality student services across campuses.

Tasks and Responsabilities

Academic Planning & Scheduling

  • Prepare and manage class scheduling and student enrollment across programs and campuses.
  • Analyze scheduling opportunities and optimize class offerings for students and faculty.
  • Support the creation and follow-up of the master schedule and academic planning processes.
  • Monitor campus scheduling and enrollment to ensure proper budget execution.
  • Prepare monthly academic planning reports and enrollment projections.

Student Records & Registrar Functions

  • Maintain, update, and ensure accuracy, integrity, and confidentiality of student academic records.
  • Administer Student Information Systems (SIS) and Learning Management Systems (LMS).
  • Organize and manage registration processes for new and continuing students.
  • Process grades, attendance, transcripts, graduation clearance, and transfer credits in a timely manner.
  • Respond to inquiries regarding academic records and resolve related issues.

Compliance, Reporting & Audits

  • Ensure compliance with institutional, accreditation, and regulatory requirements.
  • Conduct regular audits of academic files (transcripts, evaluations, documentation, etc.).
  • Support internal and external reporting, including accreditation processes.
  • Assist in preparing reports for regulatory bodies and institutional stakeholders.

Coordination & Stakeholder Support

  • Collaborate with faculty, academic teams, and university departments to ensure aligned processes.
  • Provide support to Dean of Faculty, Dean of Students, Campus Director, and other stakeholders.
  • Interpret academic policies, monitor student progress, and coordinate academic recognitions (Dean’s list, probation, etc.).
  • Participate in departmental and campus meetings and contribute to continuous improvement initiatives.

Operations & Administration

  • Maintain up-to-date student information and ensure proper data management.
  • Support academic planning budgets and routine administrative processes.
  • Supervise or support Academic Support/Student Records functions (as applicable).
  • Contribute to a positive institutional image and student experience.
  • Perform additional duties or special projects as assigned.

Your Profile

  • Bachelor’s Degree preferred.
  • 2–3 years of experience in Higher Education.
  • Experience with Student Information Systems (SIS) required; LMS experience (e.g., Blackboard) is a plus.
  • Strong experience in academic planning, scheduling, and/or digital records management.
  • Advanced computer skills, especially Excel and data analysis.
  • Strong organizational, analytical, and problem-solving skills.
  • High level of integrity and attention to detail.
  • Strong communication and interpersonal skills.
  • Full professional proficiency in English required.
  • Additional languages (Spanish, French, or German) are a plus.

¿Quiénes somos?

Schiller International University es una institución global con campus en Madrid, Tampa, Heidelberg y París, que ofrece un plan de estudios acreditado en Estados Unidos, diseñado para preparar a los estudiantes para carreras en un mundo interconectado. A través de una combinación de aprendizaje experiencial, educación basada en retos y movilidad internacional, dotamos a nuestros estudiantes de las habilidades y la mentalidad necesarias para convertirse en líderes globales responsables.

En Schiller, estamos comprometidos no solo con la excelencia académica, sino también con la creación de un entorno de aprendizaje y trabajo inclusivo y equitativo. En alineación con los Objetivos de Desarrollo Sostenible de las Naciones Unidas, en particular el ODS 5 (Igualdad de género), nos esforzamos por garantizar prácticas justas, transparentes e inclusivas en la contratación y el desarrollo profesional en todos nuestros campus.

Fomentamos activamente las candidaturas de mujeres y de grupos infrarrepresentados, especialmente en disciplinas donde persisten desequilibrios de género, y estamos comprometidos a apoyar a todos los miembros de nuestra comunidad en su desarrollo profesional y en el fortalecimiento de sus capacidades de liderazgo.

Nuestro enfoque se sustenta en un compromiso con la mejora continua mediante análisis basados en datos, garantizando que nuestras prácticas evolucionen en consonancia con los estándares internacionales y reflejen nuestros valores como institución global.